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Appointment reminders

Dr Ben Brown
Dr Ben Brown
  • Updated

Appointment reminders are currently available to all SystmOne practices. It is in pilot for EMIS practices.

Overview

Patchs appointment reminders can be used to remind patients when they have an upcoming appointment at your practice. The appointment reminders work for all appointments in your clinical system, not just those booked via Patchs.

Patients will receive a reminder 24 hours before their appointment, using their contact information on the Personal Demographics Service (PDS).

For appointment reminders, Patchs users can now use a button to update clinic & slot types, management of cancelled appointments and reminder delivery method. 

Enabling appointment reminders for SystmOne Practices

Appointment reminders can be enabled from your feature settings page by your Patchs Admin user.

Before enabling appointment reminders you should add your practice's SystmOne Practice Name.

You can find your Practice Name in SystmOne by going to: Staff & Organisation Setup --> Amend Organisation

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You can then then enable appointment reminders by ticking the box, which will create the Appointment Reminders tab.

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Enabling appointment reminders for Emis Practices

Before appointment reminders can be enabled for your practice, EMIS will contact you and ask you to activate an Appointment Reminder Data Extraction Agreement,

Once you have done this and your appointment reminder data is available to Patchs, appointment reminders will be made available for your practice and a Patchs Admin user should enable them from the feature settings page.

Before enabling appointment reminders you should choose your EMIS Practice Name.

Ticking the Appointment reminders box will then create the Appointment Reminders tab, from where you can an configure your appointment reminder settings

Appointment reminder settings

You can configure your appointment reminder settings from the Appointment Reminders tab. Select Update Clinic and Slots to show the most up to date clinics and slots at your practice. 

Adding a new appointment reminder

To add a new appointment reminder select the Add a new appointment reminder button. 

The following appointment reminder settings can be used:

  • Enabling appointment reminders
    • When appointment reminders are enabled for a particular clinic type patients will be sent a reminder 24 hours before their appointment.
  • Email Enabled
    • When email is enabled patients will receive their appointment reminder by email
  • SMS enabled (visible at practices with Patchs SMS)
    • When SMS is enabled patients will receive their appointment reminder by SMS

Patients may not have consented to receiving appointment reminders, though they can unsubscribe from receiving future ones. Patients will not receive reminders if they do not have valid contact details on PDS or they have unsubscribed from reminders.

Edit appointment reminder settings

To change the appointment reminder settings for a particular clinic type, you should click on Edit the link at the bottom of the panel. 

You can edit:

  • Whether or not the reminder is enabled
  • The reminder message text
  • Whether the renminder should be sent via email and/or SMS

To change the clinic or slot type that please add a new reminder.

What patients see

Patients receive an SMS and/or email reminder (dependent on how you configure the reminders) about their appointment 24 hours beforehand. This includes a link to cancel the appointment and an option to opt out of future reminders.

 

             

 

 

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