Creating your own questionnaires

Questionnaires can be sent to patients when you want them to answer a series of questions on a form. They are different to question sets in that they are presented to patients separate to the chatbot, and you can assign Snomed codes and scores to their answers.

Questionnaires are particularly helpful to quantify patient problems for assessment or monitoring, and can be based on your own local protocols. There are lots of existing example questionnaires in PATCHS  like the PHQ-9, GAD-7, IPSS etc that are available to all practices. You may want to create your own based on how you do, for example, chronic disease reviews or contraceptive pill checks at your practice.

You can add scores and Snomed codes for the overall questionnaire itself or individual questions. You can also trigger sending further questionnaires to the patient after they've completed one and scored above a certain threshold e.g. send the Full AUDIT questionnaire after scoring highly on the AUDIT-C alcohol questionnaire .

To create a questionnaire template for your practice, on the Create a message template page you should choose the Questionnaire type and complete all the required fields.

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Any questionnaires you create will be visible to all staff at your practice but not at any other practices. 

Existing message templates

When you search for, and select a questionnaire template, you will be able to view, edit, and delete the questionnaire.

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Viewing a questionnaire

When you view an existing questionnaire, either from the Message Templates page or when you're sending a questionnaire to a patient, you will see:

  • Questionnaire settings
  • Questions tab
  • Patient view tab

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Questionnaire settings

The Questionnaire title

This is the name of the questionnaire and is visible when you search for a message on the on the Contact patient page.

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 Questionnaire name for patients

The questionnaire name for patients is the questionnaire name that the patient sees in the chatbot message, asking them to complete the questionnaire and  at the top of the questionnaire when they open it.

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Questions

On the Questions tab you can see the question properties for your questionnaire, and these will include the question types, associated scores and SNOMED codes.

Patient view

On the Patient view, you will see how a patient view of the questionnaire, showing:

  • The patient's questionnaire name at the top (patients WON'T see the Questionnaire title that you see)
  • Dropdown boxes
  • Radio buttons
  • Free text fields

Scores and SNOMED codes will NOT be shown to the patient when they complete the questionnaire.

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